Dropbox paper shortcuts11/8/2022 ![]() ![]() Select “More Commands…” at the very bottom. To add or remove shortcut icons, click the down arrow on the far right of the icon row. Instead of clicking through ribbons, you can just click the icon. The quick access toolbar is the row of icons at the very top of MS Office programs. If you don’t want to remember the keyboard shortcuts, add “track changes,” “insert comment,” and “save to PDF” to the quick access toolbar. Once you have those down, move on to others. ![]() Just pick out a couple to add to your repertoire. DROPBOX PAPER SHORTCUTS PDFHere’s a PDF of the Word 2010 keyboard shortcuts if you’d like to learn others. Insert a comment = Highlight the text you want to comment on, then CTRL-ALT-M Instead of going through the ribbons to turn on track changes or add a comment, use your keyboard. If sent back in Word, the student could simply “accept changes,” and all of the editing you did on the paper would immediately become part of the paper without the student even needing to read through the changes you made. 2.) If you want the student to continue to work on the paper and submit future drafts, the student has to go into their document and make the changes. You can use Word’s functionality to grade it and send back all the changes and comments in a form that most everyone can read. 1.) It doesn’t matter what program the student used to write the paper. I recommend saving the file as a PDF to send back to the student. Rather than type out the same comment each time, I have programmed PhraseExpress so that when I type “#num” PhraseExpress replaces that with “Write out numbers that begin sentences.” Very handy! For example, many of my students will start a sentence with a number. For example I’ve added ‘add’ and ‘remove’ while deleting ‘delete.’īoth of these functions can be found on the Review tab.įor common comments, try PhraseExpress. Late assignment tip: If you want to keep track of assignments that are sent late, add “LATE” to the end of the filename.ĭeadline tip: Since assignments are being sent online, you can make your assignments due any time. That way you know what exactly what the file is just by looking at the filename. Ask your students to name their files in some standardized way, such as lastname firstname time assignment, e.g., Garcia Juan 230 paper 1. This keeps newer assignments separate from older assignments.ĭropItToMe tip. Since DropItToMe sends you an email to let you know when new content has been added, you can keep track of when assignments were submitted.Īs due dates pass, move files from your DropItToMe folder to your “Student papers” folder on your desktop, in Dropbox, in My Documents, or wherever you’d like to save them. ![]() DROPBOX PAPER SHORTCUTS PASSWORDStudents visit a website, and with a password you provide, students upload their files to a folder called “DropItToMe” located in your “My Dropbox” folder. ![]() If you use Dropbox, then I recommend using DropItToMe. Wherever you have Dropbox, you’ll have all of your papers you need to grade. If you use Outlook, EZDetach is a program that will pull all of the files from email messages in the same folder all at once, adding the sender’s name, email address, and most anything else you’d like to the attachment’s filename and drop them into whatever folder you’d like, in this case, your “Student papers” folder.įile location tip: If you want to be able to grade from home or work, create your “Student papers” folder inside of Dropbox. When you’re ready to grade, open your “Grade these” folder, and pull the attachments off into a “Student papers” folder on your desktop, in Dropbox, in My Documents, or wherever you’d like to save them. That keeps those emails from getting lost in your inbox. Consider using a program like PhraseExpress to quickly type the response email.Ĭreate an email folder called “Grade these.” Move the student’s email to that folder. When students submit assignments, immediately respond with a “got it” message. If you don’t use a course management system), there are two main ways students can submit their assignments. MS Word can handle most formats, but if you want to be cautious accept just doc, docx, and rtf formats. Having electronic copies of student work is handy when a year or two later a student asks for a letter of recommendation.ĭecide if you want files sent in a particular file format. I write more comments since they’re not constrained by margin size, and my comments are legible. Whatever your motivation, switching from grading by hand to grading electronically may take a little extra time until you get down a system that works for you, but it’s worth it. ![]()
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